Features
Pay Application Software for Subcontractors
Create industry-standard pay applications with a built-in schedule of values, multi-step approval workflows, and retainage tracking. Submit pay apps faster and get paid on time.
Get paid for the work you have completed
Subcontractors live and die by cash flow. Late pay apps mean late payments, and errors in your schedule of values can delay approval by weeks. BuildWorkPro structures your pay application workflow so every submission is accurate, complete, and trackable from draft through payment.
Your schedule of values is built automatically from your project data. Each billing period, you update the percentage complete for each line item, and BuildWorkPro calculates the current payment due, retainage held, and cumulative billed to date. No more wrestling with spreadsheet formulas or manual PDF edits.
Key capabilities
Schedule of values
Build your SOV from bid line items or create it manually. Each line tracks scheduled value, previous billings, current work completed, materials stored, and retainage.
Industry-standard format
Generate pay applications in the format GCs and owners expect. Includes continuation sheets with itemized progress for every line in your schedule of values.
Approval workflows
Track pay apps through Draft, Submitted, Approved, and Paid statuses. Internal review steps ensure your team catches errors before the GC does.
Payment tracking
Record payment dates and amounts against each approved pay app. See outstanding receivables across all your projects from a single dashboard.
Retainage tracking
Track retainage held and released per line item and per billing period. Know exactly how much retainage is outstanding across your entire portfolio.
PDF export
Export pay applications as professional PDFs ready to submit to your GC. Includes the cover sheet and continuation page in the format they expect.
How it works
Set up your schedule of values
Import line items from your bid or create them manually. Define scheduled values for each item in your contract.
Update progress each billing period
Enter the percentage complete or dollar amount for each line item. BuildWorkPro calculates the current payment due and retainage automatically.
Review and submit
Your project manager reviews the draft pay app. Once approved internally, export the PDF and submit it to the GC or owner.
Track payment
Record when payment is received and track outstanding amounts. Your dashboard shows total receivables across all projects.
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