For HVAC Contractors
HVAC Contractor Software
From ductwork rough-in to equipment startup and balancing, manage the whole mechanical job in one place. Track bids across commercial and residential projects, coordinate sheet metal crews and pipe fitters, and submit pay apps without the end-of-month scramble.
14-day free trial. No credit card required.
Why HVAC contractors use BuildWorkPro
Coordinate equipment and ductwork
Schedule duct rough-in around other trades, sequence equipment setting after curb and delivery dates, and plan startup at the end — as phases and tasks with dependencies on a Gantt chart. See project management.
Build mechanical bids faster
Assemble bids with line items for ductwork fabrication, piping, insulation, controls, and equipment — each broken into material and labor costs. Duplicate a past job with similar tonnage and scope instead of starting from a blank sheet. See bidding & estimating.
Startup and commissioning records
Record startup and balancing work in daily site logs — what was tested, who was on site, photos of nameplates and readings. Attach balancing reports to the project's documents so sign-off lives with the job.
Pay apps matched to progress
Generate pay applications against your schedule of values. Bill duct rough-in, equipment setting, piping, insulation, controls, and startup as separate line items with accurate percent complete — retainage tracked, AIA-style.
Track sheet metal and pipe crew hours
Sheet metal installers, pipe fitters, and controls techs log hours per project and task in quarter-hour increments, with a review status before hours count. See time tracking. A restricted field-crew role keeps pricing and pay apps out of view.
Change orders documented instantly
When the owner adds zones, upgrades equipment, or reroutes duct, write a change order with priced line items, send it for approval, and let the approved amount roll into the contract sum — so your next pay app bills the updated number.
Everything you need at one flat price
$79/month for unlimited users and projects. No per-user fees.
Frequently asked questions
What is the best software for HVAC contractors?
It depends on the work you do. Commercial and mechanical subcontractors doing project-based contract work — bid the job, install, bill against a schedule of values — need bidding, scheduling, pay applications, and change orders, which is what BuildWorkPro is built for. Residential service businesses running dispatch and maintenance calls need a service-call tool instead; BuildWorkPro is not a dispatch platform.
Can I bill for equipment, ductwork, and startup as separate line items?
Yes. Pay applications in BuildWorkPro are built on a schedule of values, so equipment setting, duct rough-in, piping, insulation, controls, and startup each get their own line with a scheduled value and percent complete. Retainage is tracked on the pay app, and totals roll up AIA-style so the GC sees billing that matches the contract breakdown.
How do HVAC crews use it in the field?
Crews fill out daily site logs — personnel on site, work performed, materials received, visitors, and issues, with photos attached. They log hours against projects and tasks in quarter-hour increments, and entries go through a review status before they count. The restricted field-crew role gives them projects, site logs, time tracking, and documents without exposing bids, pay apps, or pricing.
Does it handle change orders when the owner adds zones or upgrades equipment?
Yes. Create a change order with priced line items for the added zones or the equipment swap, send it through the approval flow, and track its status. Once approved, the change order rolls into the contract sum, so your next pay application bills against the updated contract value instead of the original number.
How much does it cost?
BuildWorkPro is $79/month flat (or $790/year) for unlimited users and every feature — bidding, scheduling, pay applications, change orders, site logs, time tracking, and CRM. There are no per-user fees, and the 14-day free trial requires no credit card.
Run your next mechanical job in BuildWorkPro
One flat price — $79/month for unlimited users and every feature. The 14-day trial is long enough to run a real job through it, and it doesn't ask for a credit card.
Start free trialComparing platforms? See how BuildWorkPro stacks up against Procore and Buildertrend.