Templates
Free construction templates for subcontractors
The paperwork GCs, owners and inspectors expect — pay applications, schedules of values, change orders, daily reports, lien waivers, contracts — as fillable PDFs, Excel workbooks with the formulas built in, and editable Word documents. Free, no email required.
- Templates
- 42 templates
- Files
- 102 downloadable files
- Formats
- 3 formats: PDF · Excel · Word
Need quantities first? The drywall calculator and the rest of our free tools build an estimate as you go, and the material price trends show how lumber, concrete, steel and copper wire have moved before you price them.
Billing & payment
The paperwork that turns finished work into a check: pay applications, schedules of values, invoices, lien waivers.
Pay Application Template (G702 & G703 style)
Application and certificate for payment with a continuation sheet, retainage math and carry-forward between periods.
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Contractor Invoice Template
Line items with computed amounts, sales tax, retainage and balance due — for work billed directly, not through a GC.
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Lien Waiver Forms (4 types)
Conditional and unconditional waivers for progress and final payment, with the exception fields that protect you.
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Schedule of Values Template
Break the contract sum into billable line items with % of contract math and a tie-out check.
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Conditional Lien Waiver Form
Conditional waiver and release on progress and on final payment — effective only once the payment clears.
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Unconditional Lien Waiver Form
Unconditional waiver and release on progress and on final payment, for signing after the money clears.
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Notice to Owner (Florida)
The Florida preliminary notice under § 713.06 with the statutory warnings, copies-to list and a 45-day service record.
Get the templateEstimates, bids & proposals
Price the job, present it, and win it — with the math done right.
Construction Estimate Template
Material, labor, equipment and subs by section, with overhead and true-margin pricing.
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Construction Bid Proposal Template
Scope, price with alternates, inclusions and exclusions, terms and an acceptance block.
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Construction Quote Template
One-page fixed-price quote with line items, options, validity date and acceptance signature.
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Bid Tabulation Template
Level supplier and sub quotes side by side: scope checks, plugs for gaps, and the apples-to-apples total.
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Customer-ready estimates laid out the way each trade measures and prices the work, with a takeoff calculator for that trade.
Roofing Estimate Template
Re-roof estimate by phase with a decking allowance, plus a takeoff that turns pitch and plan dimensions into squares and bundles.
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Landscaping Estimate Template
Site prep, planting, sod, irrigation and mulch by phase, plus a takeoff for sod pallets, mulch and soil yards, and plant counts.
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Painting Estimate Template
Prep, walls, ceilings and trim by phase, plus a takeoff that turns room dimensions into paintable area, gallons and labor hours.
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HVAC Estimate Template
Equipment, installation and controls by phase, plus a takeoff for duct runs, line-set length and added refrigerant charge.
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Electrical Estimate Template
Service, circuits, devices and lighting by phase, plus a device-count takeoff that turns openings into labor hours and wire footage.
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Plumbing Estimate Template
Rough-in, fixtures and water heater by phase, plus a fixture takeoff that turns counts into rough and trim hours and pipe footage.
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Fence Estimate Template
Removal, posts, panels and gates by phase, plus a takeoff for posts, rails, pickets and concrete bags per hole.
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Concrete Estimate Template
Demo, forming, reinforcement and finish by phase, plus a slab takeoff for cubic yards, base, rebar and forms.
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Drywall Estimate Template
Hang, tape, finish and texture by phase, plus a takeoff for board count by sheet size, mud, tape and corner bead.
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Flooring Estimate Template
Removal, prep, install and trim by phase, plus a takeoff for square footage with waste, boxes, underlayment and trim.
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Agreements and scope documents that keep the job — and the money — defined.
Subcontractor Agreement Template
15-section standard-form subcontract — scope, retainage, written change orders, lien waivers, insurance.
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Scope of Work Template
Define exactly what is included, excluded, assumed and owed by others before anyone signs.
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Construction Change Order Template
Price the change, adjust the contract sum and schedule, and get both signatures before the work starts.
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Notice of Commencement (Florida)
The recorded Florida form under § 713.13: property, owner, contractor, surety, lender, designees and the owner warning.
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Construction Contract Template
Owner–contractor agreement for direct work: price, payment schedule, changes, warranty and termination.
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Equipment Rental Agreement
Bare or operated rental with an equipment schedule, hourly to monthly rates, fuel, damage, insurance and return condition.
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Certificate of Substantial Completion Template
Fix the completion date, the punch list, the warranty start and the retainage release in one signed page.
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Notice to Proceed Template
Formal start authorization with the contract time clock, conditions and acknowledgment.
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Construction Letter of Intent
Award a subcontract scope and price pending the formal subcontract, with a capped early-work authorization.
Get the templateField & daily paperwork
Daily reports, tickets, RFIs and orders that build the record while the work happens.
Work Order Template
Authorize and track a job: requested work, labor and materials, completion sign-off.
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Construction Daily Report Template
Crew, weather, work performed, deliveries, delays, safety and photos — the record that holds up later.
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RFI Template
Request for information with the question, suggested answer, cost and schedule flags and a response block.
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Construction Timesheet Template
Weekly time card by job and cost code with regular, overtime and double-time totals.
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T&M Ticket Template
Time and materials ticket with labor, overtime, materials and equipment, signed on site the same day.
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Schedules, logs and trackers that keep the job on time and on budget.
Construction Punch List Template
Item, location, trade, priority, status and verification — with live open/complete counts.
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Construction Schedule Template
Tasks by phase with durations, predecessors, % complete and a week-by-week Gantt bar.
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Construction Budget Template
Budget vs. committed vs. actual by cost code, with variance and cost-to-complete.
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Submittal Log Template
Register of shop drawings, product data and samples with status, dates and lead times, plus a transmittal.
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Construction Meeting Minutes Template
Attendees, agenda, decisions, and an action-item table with owners and due dates.
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The forms an inspector, a GC safety officer or an insurer will ask to see.
Job Safety Analysis (JSA) Template
Task steps, hazards, controls and PPE, with crew sign-off — the JHA form most GCs require.
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Toolbox Talk Template
Safety meeting record with topic, key points, hazards discussed and a crew sign-in sheet.
Get the templateBuilt like the documents BuildWorkPro produces
Every template here is generated from the same document design our software uses for the bids, change orders, invoices, pay applications and daily reports it sends on behalf of subcontractors — the same type, the same table grammar, the same signature blocks. Each one comes with a completed example on a realistic job so you can see what a finished document looks like before you fill in your own. They are checked on real work at our founder's glazing company, and when we improve a template every format is rebuilt together.
Want the whole set?
Every template above is a free, direct download — no email needed. If you'd rather get everything at once, we'll email the download links to this address. One-time message, not a newsletter — we don't add you to a marketing list.
Questions about the templates
Are these construction templates really free?
Yes. Every template on this page is a direct download — no email, no account, no watermark. Use them on as many jobs as you like and share them with your crew or your GC. The only thing we ask is that you do not resell them as your own product.
Which file formats do the templates come in?
Every template ships as a fillable PDF you can type into in Acrobat, Preview or Chrome (or print and fill by hand). Forms that involve math — pay applications, estimates, invoices, schedules, logs — also come as Excel workbooks with the formulas built in. Contracts, agreements and letter-style forms also come as editable Word documents. Each page shows exactly which formats it offers, plus a completed example PDF.
Do the Excel and Word files work in Google Sheets and Google Docs?
Yes. Upload the .xlsx to Google Drive and open it in Sheets, or the .docx and open it in Docs — formatting, formulas and dropdowns carry over. They also open in Apple Numbers and Pages and in LibreOffice.
Are the pay application forms official AIA documents?
No. AIA, G702 and G703 are trademarks of The American Institute of Architects, and the official forms are licensed through AIA Contract Documents. Our pay application template follows the same information architecture — application summary, continuation sheet, retainage — in our own format, which is what many general contractors accept. Confirm with your GC whether they require the licensed AIA form.
Are the contract and lien waiver templates legal advice?
No. They are general-purpose starting points written for U.S. subcontractors. Contract terms, lien law and prompt-payment rules vary by state, and several states require statutory lien waiver forms. Have a construction attorney review any agreement before you rely on it.
How were these templates made?
They are generated from the same document design BuildWorkPro uses for the bids, change orders, invoices, pay applications and daily reports it produces for subcontractors, and they are checked on real jobs run by our founder’s own glazing company. Every template is rebuilt from source, so when we improve one, every format updates together.
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