Schedule of Values

The schedule of values (SOV) breaks the contract into line items and tracks how much of each is complete. You report progress against the SOV every billing period, and BuildWorkPro rolls it up into the amount due.

Billing a period: enter progress inline — as a dollar amount, a percent complete, or materials stored — then Save. The payment summary recalculates retainage and the amount due.

The SOV table

On a pay app’s detail page, the Schedule of Values card lists your line items. The columns are:

• Item – the item number.
• Description – what the line covers.
• Source – the bid line or change order the row came from, or Not linked.
• Scheduled Value – the contract amount for the line.
• Previous Apps – completed and billed in prior pay apps.
• This Period – completed in the current period.
• % Complete – how far along the line is.
• Materials Stored – materials on site but not yet installed.
• Total to Date – the sum of previous, this period, and materials stored.

A Grand Total row sums every line.

Bill the period

On a draft pay app, progress is entered right in the grid – there is no dialog per line.

1. Enter progress. For each line, type the This Period amount, or type a % Complete and This Period is calculated for you. Enter moves down the column. The row’s Bill remaining button fills a line to 100%.

2. Add stored materials. Enter Materials Stored for anything delivered but not yet installed.

3. Save. Click Save N changes (or Discard). Pay apps never auto-save. The payment summary recalculates retainage and the current payment due.

Add a line item

1. Add a line. Click Add Line Item.

2. Describe it. Enter an Item Number, a Description, and the Scheduled Value.

3. Bill it. The new line joins the grid – report its progress like any other line and Save.

Note

Previous Apps is carried forward from the prior pay app and cannot be edited here. It locks once an earlier pay app exists for the project.

How the SOV is seeded

The SOV is not imported with a button. On the first pay app, BuildWorkPro seeds one line per line item of the project’s accepted bid – each valued at the price the customer saw, and labeled with the bid line it came from in Source – plus any pending approved change orders, and the Original Contract Sum prefills from that bid. A project with no accepted bid starts with an empty SOV for manual entry. Each later pay app carries forward the lines and previous-period totals from the one before it. Add or adjust lines with Add Line Item as the job evolves.

What’s next

• Approval workflow – submit and approve the pay app.
• Creating a pay app – start a new billing period.