Change Order Approval

Change orders go through an approval process before they affect your contract value. This keeps all parties aligned on scope and cost changes.

Approval workflow

Change orders follow these statuses:

1. Draft — You are still preparing the change order.
2. Pending — Submitted for review and waiting for a decision.
3. Approved — Accepted by the approving party.
4. Rejected — Denied. You can revise and resubmit if needed.

Submitting for approval

1. Review all items and the total amount on the change order.
2. Click Submit for Approval.
3. The change order moves to Pending status and can no longer be edited.

Contract impact

When a change order is approved:

• The contract value on the project updates automatically. If the original contract was $500,000 and you have an approved $25,000 change order, the revised contract value becomes $525,000.
• The change order amount becomes available in your schedule of values for future pay apps.
• Negative change orders (scope reductions) reduce the contract value.

Tracking change orders

The Change Orders tab on your project shows all COs with their status and amount. The project dashboard displays the original contract value, total approved changes, and revised contract value so you always know where you stand.