Creating a Pay App

Pay applications (pay apps) are how you formally request payment for work completed. BuildWorkPro follows the AIA-style format that general contractors expect.

Create a pay app

1. Go to your project and click the Pay Apps tab.
2. Click New Pay App.
3. The application number auto-increments (Application #1, #2, etc.).
4. Set the billing period — the date range this pay app covers.

Link to project

Pay apps are always tied to a specific project. The project’s contract value and any approved change orders determine your total contract amount. This link is created automatically when you start from the project’s Pay Apps tab.

Pay app details

Fill in the key fields:

• Period to date — The end date of this billing cycle.
• Retainage percentage — Typically 5% or 10%, held back until project completion.
• Description — A summary of work completed this period.

What’s next

After creating the pay app, you need to fill in the schedule of values with line items and progress percentages. This is where you document exactly what work was completed and how much you are billing for.

Each pay app builds on the previous one, showing cumulative progress across the life of the project. Previous billing amounts carry forward automatically.